Are you lost among the countless flow of event agencies? You do not know how to choose among all the event spaces that we propose to you? Do not panic. Whether you are an individual, a student association or a company, eventagentur wien are here to accompany you from A to Z in the organization of your event. Here are tips to apply to ensure the success of your reception.
Choosing the Place of its Event
Capacity: so that your guests or guests are not too tight, make sure that the capacity of the room that you are clean is the right one. For this, do not hesitate to do research on the internet on events previously organized in this place. You can also visit it, or see the virtual tour via Google Street View if the room has one. Moreover, for a recurring event, do not hesitate to reevaluate your number of participants downwards and turn to a place with lower capacity to ensure your financial profitability, even if you increase your forecasts as you go years. It is better to grow participation in your event over time than to sink an innovative concept.
Day of the week: For a club, keep in mind that the closer the day of the weekend is, the higher the price goes up. For example: a Friday will always be more expensive than a Thursday. For other reception areas, the rule is different since they are more popular on weekdays, for example by companies for conferences or congresses.
Equipment, furniture & services made available (included in the contract): whatever the place you choose, make sure before signing any contract that the equipment (overhead projector), the furniture (tables, chairs) and the services (DJ, Manager) you wish to benefit from are included.
D-day: remember to ensure compliance with each point of the contract that binds you with the event agency you have mandated: equipment & furniture well made available, cleanliness of the establishment consistent with the promises, presence of staff included or not to the contract.
Safety: How to Minimize Risks
The security service: this is a key point for the smooth running of your event. Whether the security service is included in your lease or not, makes sure the security service is experienced, caring and above all courteous. This service is an integral part of hosting your event. Your clientele must feel safe, without feeling oppressed.
Road safety: the exit of your event is an opportunity for you to remind your guests to return safely by public transport, taxi. Think about it.
Communication: A Planning and Rigor
Inform and reach your audience: Whether your guests are agreed in advance or selling pre-sales, your strategy and communication plan must be thought through in advance. Do not hesitate to call on a professional designer to create a universe representative of your event, which fits in the spirit of the audience you are targeting.
The web, a powerful communication and sales tool: online ticketing, Facebook event or Meetup, social networks, you must use the modern communication and sales channels, the most adapted to your target. Think about setting a strategy and a back-planning to maximize your spin-offs and the final number of participants.Hope that all these tips, fruit of many years of expertise in the event sector will have helped you.